What are sending statuses
Sending statuses in Hunter Campaigns show the stage of outreach for each recipient. They indicate whether an email was sent, opened, clicked, replied to, or if there were delivery issues — helping you track performance and troubleshoot quickly.
This guide explains:
Every possible sending status and its meaning.
Where to view and filter these statuses in Campaigns and Leads.
All possible sending statuses
Hunter Campaigns assign 10 different sending statuses to recipients depending on their interaction or delivery outcome.
Status | Description | What it means |
Sent | The most recent email was successfully sent and delivered. | Changes to Opened, Clicked, or Replied when the recipient interacts. |
Opened | The recipient opened the latest email. | Requires open tracking. Changes to Clicked or Replied if additional actions occur. |
Clicked | The recipient clicked a link in your email. | Requires link tracking (available on premium plans). Changes to Replied if they respond. |
Replied | The recipient replied to your email | Terminal status — ends the campaign for this contact. Replies appear in your Hunter Inbox. |
Scheduled | An email to this recipient is scheduled for future delivery. | Overrides Sent, Opened, and Clicked when a follow-up is queued. View in your Campaign Queue. |
Bounced | The email could not be delivered. | Future emails are canceled. The recipient is added to your Unsubscriptions list. |
Unsubscribed | The recipient clicked the unsubscribe link or replied to your campaign asking to be unsubscribed. | Outreach stops permanently. Contact is added to your Unsubscriptions list. |
Error | The email failed to send due to an issue (e.g., technical error). | See Sending errors in Campaigns or contact Hunter Support for help. |
Canceled | Upcoming emails for this recipient were manually or automatically cancelled. | Permanent status that can result from a bounce, error, unsubscribe, or from the lead being marked as successful. |
Successful | The lead was marked as successful. | Can be applied after Opened, Clicked, or Replied. Learn more: Mark emails as successful. |
Where to view sending statuses
You can see and filter sending statuses in 3 areas of Hunter:
Emails Tab (within a campaign)
Audience Tab (within a campaign)
See sending statuses in the Emails Tab (within a campaign)
Displays the sending status for each individual email.
Allows filtering by specific statuses (Opened, Clicked, Replied, Sent, Scheduled, Bounced, Unsubscribed, Cancelled, Error, Successful.
See sending statuses Audience Tab (within a campaign)
Shows the recipient’s most recent status.
Displays “Scheduled” if a new follow-up is queued.
See sending statuses in Leads
Displays the latest sending status for each lead.
Shows “Never contacted” if no email has been sent or scheduled.
Allows filtering by one or multiple statuses to create dynamic, targeted lead lists
Within Leads you can also filter your leads by their current sending status.
For example, you could filter your list to only see leads with the "Never contacted" status so you know exactly who you need to reach out to next.
💡 If the Sending Status column isn’t visible, click the “+” button on the right side of the column header to enable it.
Sending statuses for Out-of-Office or automatic replies
If a recipient sends an automatic reply (for example, an out-of-office message) to one of your email campaigns, Hunter automatically detects it.
The detection is based on common phrases typically found in auto-replies. Currently, Hunter identifies an out-of-office message if any of the following phrases appear within the first 500 characters of the email:
“out of office”
“out of the office”
“away from office”
“away from my desk”
“currently unavailable”
“I will respond upon my return”
“on vacation”
👉 When this happens, the sending status remains “Sent”, since it’s not considered a real reply.
However, you’ll see an “Out of Office” tag in your Hunter inbox, and you can choose to pause or resume follow-ups for that specific recipient.
💡 Need help understanding a sending status or troubleshooting delivery issues? Contact Hunter Support — we’re happy to assist.