What is Out-of-Office detection?
Hunter Campaigns can automatically detect out-of-office or automatic replies to your emails, so your follow-ups stay relevant and well-timed.
When a recipient’s email contains certain key phrases, Hunter identifies it as an automatic reply and tags it accordingly — without counting it as a real response.
Why Out-of-Office detection is helpful
Keeps your reply metrics accurate by ignoring auto-responses.
Helps prevent sending follow-ups while your contact is away.
Lets you manage and time future communications more effectively.
Saves manual effort — no need to review and tag out-of-office replies yourself.
How Out-of-Office detection works
Hunter scans the first 500 characters of any reply received from your campaign.
If the message includes one or more of the following phrases, it’s automatically marked as an Out of Office reply:
“out of office”
“out of the office”
“away from office”
“away from my desk”
“currently unavailable”
“I will respond upon my return”
“on vacation”
What happens after the detection of an automatic reply
Sending Status
Even when an out-of-office message is detected, the sending status remains “Sent” because it isn’t a genuine reply from the recipient.
💡Learn more about the different sending statuses for a campaign.
Hunter Inbox
Hunter automatically adds an “Out of Office” tag to the message in your Campaigns inbox, helping you quickly spot contacts who are temporarily unavailable.
Managing Follow-ups
You can decide how to handle the recipient’s follow-up sequence from the Inbox in Hunter Campaigns.
Pause follow-ups until they return.
Resume follow-ups later with one click in the inbox view.
