After you connect an email account to Sequences, you can control how that account behaves. This includes how many emails it can send each day and what signature appears in your messages.
You can manage these settings from the Email accounts center. To update a connected account, open the Email accounts center and click View next to the account you want to change.
Update your daily sending limit:
The default limit is 15 emails per day per connected email account.
This lower starting limit helps protect your sending reputation. Email providers such as Gmail and Outlook may flag unusual sending activity, especially on newly connected accounts. Starting with a small volume reduces the risk of spam filtering or temporary sending restrictions.
How to change the daily sending limit
Go to the Email accounts center.
Open the connected email account profile.
Adjust the daily sending limit.
Click Save profile.
Maximum daily limits by provider:
Provider | Max daily limit |
Gmail / Google Workspace | 400 |
Outlook / Microsoft 365 | 250 |
SMTP/IMAP | 250 |
💡Recommended way to increase the limit: Increase gradually by 5 to 10 emails per day at a time. Hunter also provides a Progressive Sending feature — an automated way to ramp up safely. More details here.
⚠️ If Inbox Protection is active on this account, the daily sending limit behaves differently during the warm-up phase — see the Inbox Protection section below.
What happens when the daily limit is reached
When your account reaches its daily sending limit, scheduled emails stop sending automatically. Sending resumes after midnight and follows your configured sending window.
Manage your email signature
Your signature is the block of text shown at the bottom of each email you send. It usually includes details such as your name, role, company, and contact information.
A clear signature helps recipients identify you and makes your emails look more trustworthy.
How signature management works by provider
Provider | How to edit your signature |
Gmail / Google Workspace | Hunter fetches it automatically from your Google account. Edit it in your Gmail settings. |
Outlook / Microsoft 365 | Cannot be retrieved automatically. Add your signature manually in each sequence. |
SMTP/IMAP (paid plans) | Edit your profile in the Email accounts center, via the signature field. |
Create a Signature for SMTP/IMAP email connections
For SMTP/IMAP connections, you will find a signature editor within your email account profile. Simply select the email account you want to edit in the Email Account Center, update the signature, and click Save.
Use your Gmail or Google Workspace signature in a sequence
When writing a sequence email, you can insert or view your Gmail signature from the email editor. This will be automatically retrieved from your Google settings.
Open the sequence email editor.
Click the three-dot menu in the email body.
Insert or view your saved Gmail signature.
What to expect
After you save changes to your email account profile:
Your updated daily sending limit applies to that connected account
Scheduled emails will respect the new sending cap
Your signature behaviour will depend on your email provider
Gmail signatures are managed in Gmail, while other providers may require manual updates
Updating the sender name
The sender name is the name that appears in your recipient's inbox next to your email address (e.g., "Jane Smith" in "Jane Smith jane@company.com"). Choosing the right sender name matters — it's the first thing people see and directly affects whether they open your email.
Set a default sender
Go to the Email accounts center and click the profile of the account you would like to establish as the default sender.
From there, check the box Set as the default sender to make this account the default sender for all sequences, then click on Save.
💡 Please note this can not be done with email accounts connected by other team members and can only be performed with accounts owned by the user.
Once updated, the default sending preference will be saved and applied to the account, and this email address will be pre-selected when you start a new sequence.
👉 Outlook / Microsoft 365: The sender name is pulled from your Microsoft account when you first connect and cannot be changed in Hunter.
Sending emails using an alias
If you use Gmail or Google Workspace, you can send emails from an alias in Sequence. Once your email account is connected, you can choose one of your Gmail aliases as the sender address.
Supported providers for alias in Sequences
Supported providers | Unsupported providers |
Gmail | Outlook / Microsoft 365 |
Google Workspace | SMTP/IMAP email accounts |
How to select an alias for sending
Go to the Email accounts center and click View on the connected account.
In the Profile tab, find the Send emails from dropdown. (This will only be visible if the Alias has already been set up on the Google end).
Select the alias you want to use.
💡Important notes when using an alias:
A connected email account can be linked with only one alias at a time.
Reply tracking is not supported when sending from an alias — reply rate will always show 0%.
Replies will not appear in Hunter’s inbox.
The alias must be properly configured as a sender in Gmail (not just a forwarding address), otherwise it will not appear in Hunter.
The Send emails as dropdown will not be visible if this email account hasn't been set up with an Alias in Google.
Inbox Protection (paid plans)
The Inbox Protection tab in the email account profile lets you enable, monitor, and manage warm-up for this account.
Inbox Protection is a paid add-on that automatically builds and maintains your sender reputation through real email engagement. It is recommended for new accounts, inactive accounts, or any account experiencing deliverability issues.
💡 While Inbox Protection is warming up this account, the daily sending limit is set to 0 and sending in Sequences is locked. This ensures the warm-up is the primary activity on the account. You can unlock sending early if needed, but this is strongly discouraged as it can compromise warm-up results.
Once warm-up completes and the account moves to Protection active status, sending is automatically unlocked and the account can be used normally in Sequences. Accounts still in warm-up will appear greyed out in the sequence creation flow to prevent accidental selection.
For full details on how Inbox Protection works, pricing, and how to enable it, see Inbox Protection: warm up and protect your sender reputation.
Email health report (paid plans)
The Health report tab in the email account profile gives you a detailed breakdown of the sending health for that specific account, grouped into three sections:
Authentication checks — whether SPF, DKIM, and DMARC are correctly configured for this account's domain.
Reputation checks — blacklist status, domain age, website setup, and other trust signals that affect how inbox providers perceive your domain.
Email account checks — account-level signals related to sending activity and inbox protection status.
You can run a new health check at any time by clicking Run health check at the top of the account profile. A check also runs automatically when you first connect an account.
Click on the Authentication, Reputation or Email account checks to see more details.
💡For a full explanation of each check and how to resolve issues, see Global Health — Check and improve your sender health.
Usage
The Usage tab gives you a quick view of how this specific email account is being used across your sequences.
It includes two sections:
Sending limits show today's sending activity for this account at a glance:
Sent — emails already sent today
Scheduled — emails queued
Available — remaining capacity based on the account's daily sending limit.
A 7-day history chart shows sending volume over the past week, so you can spot patterns or gaps in activity.
A list of all the sequences this email account is currently assigned to, along with the number of recipients allocated and emails scheduled for each. This makes it easy to see where the account is active and how its daily limit is being distributed.